Project Coordinator

Position: Project Coordinator Education: Bachelor degree in Management/Hotel Management, Business Administration, Supply Chain Management (SCM), Engineering, or related Field.Work Experience Minimum 5 years’ experience in Facility Management, House Keeping or Support Services, and minimum 3 years in managerial role; Experienced in managing large Hospital or Hotel; Experienced in managing large outsourced manpower teamsRequired Skills And Competencies Strong Leadership and people management skills. Good communication and interpersonal skills. Knowledge of Hospital/Hotel cleaning operations and facility management. Ability to manage large teams under pressure. Problem solving and decision making capability Knowledge of health & safety practices Reporting and documentation skills Basic computer skills (Excel, email, reporting systems etc.Key ResponsibilitiesOperations ManagementØ Supervise daily cleaning and office support operations across assigned locations.Ø Ensure proper deployment of cleaners, office boys, supervisors, and support staff.Ø Maintain cleanliness standards in hospitals, general offices, labs, day care, washrooms, common areas, meeting rooms, training rooms, pantry and canteen.Ø Monitor the employees’ dress codeØ Monitor attendance, duty rosters, shift schedules, check list, and manpower allocation.Ø Ensure uninterrupted support services to clients.Team ManagementØ Lead and manage a workforce of 300 plus employees.Ø Training employees on cleaning procedures, behavior, safety, and customer services.Ø Conduct performance evaluations and provide coaching when necessary.Ø Maintain discipline and address employees grievances or misconduct.Ø Motivate team to achieve service excellence.Client CoordinationØ Maintain strong communication with clients and Supervisor/Site representativesØ Handle client complaints and ensure quick solutions.Ø Conduct regular site inspections and service quality checksØ Prepare service reports and performance up0dates for management and clients.Health, Safety & ComplianceØ Ensure Compliance with company policies and local labour regulations.Ø Monitor safe use of cleaning chemicals, equipment, and PPE.Ø Implement workplace hygiene and safety standards.Ø Conduct toolbox talks and safety briefingsInventory and Cost ControlØ Monitor usage of cleaning materials and consumables.Ø Control wastage and ensure cost effective operations.Ø Coordinate procurement requirements with the Head of Facility ServicesØ Maintain records of inventory, equipment, and materialsAdministrative and ReportingØ Prepare daily, weekly, and monthly operational reports.Ø Maintain employee records, leave records, and overtime dataØ Prepare data for monthly invoice and give to invoice department for invoice preparation.Ø Submit invoice to respective client and monitor for payment of bill on time.Ø Coordinate recruitment and onboarding of new staff when required.S. Support audit and compliance activities

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Requirements:

Position: Project Coordinator

Education: Bachelor degree in Management/Hotel Management, Business Administration, Supply Chain Management (SCM), Engineering, or related Field.

Work Experience

Minimum 5 years’ experience in Facility Management, House Keeping or Support Services, and minimum 3 years in managerial role; Experienced in managing large Hospital or Hotel; Experienced in managing large outsourced manpower teams

Required Skills And Competencies

Strong Leadership and people management skills. Good communication and interpersonal skills.